Employment Posting
Position Title: Part Time Administrative Assistant (2 - 7 hrs per week)
Education: Bachelors Degree preferred
Experience: At least 1 year
Overview: The IAUJC is an all volunteer board that works to support and promote the vibrancy of the local Jewish community as well as support Jewish communities in need in Israel and around the world. We provide several educational events every year and sponsor the PJ Library free Jewish storybook subscription program in Ithaca and its surrounds. Our board helps to network and encourage Jewish activity in our area.
Duties of the Administrative Assistant include communicating with community members via email, managing an online database of local subscriptions, creating, editing, printing, and/or mailing event flyers/postcards, e-newsletters, and tax-deductible donation receipts (generated via donor database), assisting in the preparation of semi-annual grant reporting, and regularly updating online events calendar and social media pages. This can be a mostly work-from-home position, though trips to the post office and printers are necessary.
Number of hours worked per week varies widely - roughly following Jewish holiday calendar, the fall and spring months will require the most time, with summer considerably less.
The ideal candidate should have excellent oral and written communication skills and be very familiar using tools like MS Excel, database systems, social media, and email. Previous experience with platforms including Excel, ConstantContact, and Facebook are preferred.
Responsibilities
Write and distribute email, letters, postcards and receipts
Assist in the preparation of regularly scheduled reports
Maintain detailed records of subscriptions and mailing lists
Regularly update database entries such as change-of-address, email, subscription renewals and enrollments
Create and post events online, including finding and editing photos for website, social media, and email use
Assist with various events throughout the year, including advertising, keeping attendance records, and helping plan events
Requirements
Previous experience as an administrative assistant, virtual assistant or office admin assistant
Printer accessibility for receipt letters
Proficiency in MS Office (MS Excel in particular)
Reliable internet connection
Excellent time management skills and attention to detail
Excellent written and verbal communication skills
Strong organizational and record-keeping skills
Ability to work cooperatively and independently
Ability to engage successfully with families, volunteers, staff members and community organizations
Having an active understanding of the Jewish world, religion, tradition, and values and being familiar with the Ithaca community would be very helpful
This position would be fulfilled from a home work site with occasional one-on-one and group meetings.
Supervision will be provided by a member of our board.
Hourly compensation: $16.5
Please contact Marjorie Hoffman at info@iaujc.org or 607-257-9924. Put “Employment Posting” in the subject line. Include a letter and resume.
